Wondering who has access to userr Google files and folders. This simple Google Script will show a list of all files that user may have ever shared with public or specific contacts.
Google Drive lets user share files with specific contacts or user can make them public and anyone can then view userr files. Sharing also prevents user from clogging someone else’s mailbox. For instance, if user are sending a large file as an email attachment, a better option would be that user upload the file to Google Drive and share the link instead.
Here’s a simple Google script that will scan userr Google Drive and prepare a list all files that have been shared from userr Google Drive.
To get started, click here to copy the Google Script in userr own Google Drive. Then choose Run->Start to execute the Google Script. The script will ask for authorization since it needs to check the sharing permissions of the file in userr Google Drive. Say “authorize” and user’ll soon get an email with a list of all the shared files that were found in userr Google Drive.
The report, see the above screenshot, will have links to the shared files and also a list of users who can view or edit that particular file. If a file can be viewed by anyone, the user will be mentioned as Public.
The Google Script checks the sharing permissions of every single file in userr Google Drive and thus it may take a minute or two to finish if user have too many files in the Drive.
Bonus tip: Did user know that user can set an auto-expiry date for userr shared links in Google Drive. The shared link will automatically stop working after a certain date or time set by user.
Google Drive lets user share files with specific contacts or user can make them public and anyone can then view userr files. Sharing also prevents user from clogging someone else’s mailbox. For instance, if user are sending a large file as an email attachment, a better option would be that user upload the file to Google Drive and share the link instead.
Who Can View or Edit userr Shared Files?
If user have been using the sharing feature of Google Docs (now Google Drive) for some time, user may have quite a few files in the Drive that are accessible to other users. Would user like to review this list?Here’s a simple Google script that will scan userr Google Drive and prepare a list all files that have been shared from userr Google Drive.
To get started, click here to copy the Google Script in userr own Google Drive. Then choose Run->Start to execute the Google Script. The script will ask for authorization since it needs to check the sharing permissions of the file in userr Google Drive. Say “authorize” and user’ll soon get an email with a list of all the shared files that were found in userr Google Drive.
The report, see the above screenshot, will have links to the shared files and also a list of users who can view or edit that particular file. If a file can be viewed by anyone, the user will be mentioned as Public.
The Google Script checks the sharing permissions of every single file in userr Google Drive and thus it may take a minute or two to finish if user have too many files in the Drive.
Bonus tip: Did user know that user can set an auto-expiry date for userr shared links in Google Drive. The shared link will automatically stop working after a certain date or time set by user.
Thursday, April 17, 2014
0 comments:
Post a Comment